What Can Google Do For You?

When you hear Google, what is the first thing that you think? Most individuals think of the search engine powerhouse. Do you realize that Google has much more to offer your business than the well known search engine? Here is a brief overview of three tools that Google offers that can add value to the current way you run your business.

1. GMAIL ? In 2011, it was estimated that there were 236 million Gmail accounts. Why are people choosing Gmail? They are choosing it because it is much more than just web mail. Gmail can offer your company 24/7 access wherever you are on whatever web-device. It provides 7GB of storage for every user which is 14 times more than the industry average. Google?s Priority Inbox automatically ranks the importance of incoming emails based upon its analysis of your activity patterns. According to Google, the feature can save you 6% of your time on email which can dramatically impact your productivity in the workplace. Gmail is also a multi-mode communications platform that includes phone calling, video conferencing, texting and internet messaging. The live voice/phone communication could help save your business money by eliminating the necessity to deploy phones on every employee?s desk. Mark Cuban has been quoted saying, ?The best part of Gmail? I basically have my professional history (500k emails) in Gmail. I can easily search it from any device. I can get access to information in seconds that I could never get to before.?
2. GOOGLE CALENDAR ? Yogi Berra was quoted saying, ?If you don?t know where you are going, you?ll end up someplace else.? There doesn?t seem to be enough hours in the day to attend every meeting, appointment, and event. Individuals are busy at work, at home, and everywhere in between. Google Calendar offers multiple features that help plan out your day. This web-based calendar can be easily shared with significant others, friends, and co-workers. Reminders can be sent by email or text message to help keep you on track for the proposal meeting scheduled at 1 or your mom?s birthday in 2 days. The synchronization feature allows a two-way sync from your calendar to your phone and from your phone to your calendar so that your calendar is always up to date. The smart rescheduler helps reschedule events easily by automatically analyzing attendees? schedules, evaluating conflicts, and proposing the best meeting time for everyone. Google Calendar helps keep you on track with where you need to be and when.
3. GOOGLE DOCS ? Have you ever had issues with being out of the office and needing access to a document that is saved on the office server or on your home computer? Have you lost hours of work due to shutting down a document without saving? Has there been confusion in your team on which document is the most recent version? Google Docs is an easy solution to all of these problems. Google Docs provides 1 GB of storage (additional storage may be purchased) to house your documents, spreadsheets, presentations, and uploaded files.? It is a suite of products that allows you to create online documents, work on them with other people, and store your documents all online with no fee. It gives you the ability to access your documents and files from any computer, anywhere as long as you have an internet connection. The sharing feature allows you to collaborate with co-workers on documents, spreadsheets, or presentations without sending it as an attachment via email again and again. You can share your docs with as many people as you like and Google Docs shows the changes in real time so that the other person can respond timely. Google Docs helps productivity by eliminating the need to compare and consolidate individual files. Google Docs continuously saves your work so there is no need to remember to click save every 10 minutes. The revision history pane allows you to view all changes made to a document. If you would like to revert to an older vision then you can click restore.? Restoring your document to a previous version does not eliminate any versions. It just moves the version you selected to the top of your revision history. Google Docs works to eliminate the headaches that can be caused when using a suite of software.

Google tools are providing users the opportunity to improve collaboration, work smarter, and be more productive anywhere and at any time. Take time today to check out how Google can help your business. Please contact McKonly & Asbury?s Entrepreneurial Services Group via our contact page if you have any questions.

Source: http://www.macpas.com/manews/?p=1868

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